Senior Executive Assistant

Job Responsibilities

• Vendor Management:
  • Maintain Vendor Master listing in SAP which include creation, amendment, bank account update and deactivation according to Hospital’s policy
  • Review vendors’ statement of accounts and resolve differences with the vendor
• Monthly closing:
  • Verify, conduct accounts coding and update non-purchase order invoices
  • Ensure all monthly direct debit transactions are keyed into SAP
  • Prepare and upload CPF, foreign workers levy, GST journals into SAP
• Payment preparation:
  • Refund patient admission deposit and resigned staff salary using SAP system
  • Monthly patients’ medifund/silver charges and internal transfer of funds etc
  • Assist Executive to stamp paid on the payment documents
  • Conduct filing for payment vouchers

• Support grant monitoring:
  • Prepare documents for grant claim from MOH or AIC

• Streamline AP process:
  • Support the new electronic document management system project and its requirements

• Assist in year-end audit requests from auditor

• To undertake any other duties as and when assigned.

Job Requirements

• Minimum GCE “O” level
• At least 3 years of relevant working experience
• Proficient in Microsoft Excel & Words, Outlook and Accounting software
• Preferably with knowledge of SAP FICO
• Good interpersonal skills with ability to communicate well with vendors and internal departments
• Meticulous, responsible, proactive and organised