Executive Secretary

Job Responsibilities

1. OBJECTIVE(S)

• Provide secretarial and administrative support to COO.
• Provide support to the CEO’s and COO’s office in the areas of consolidation and maintaining MOUs and Service Agreements across the organization, and Special Projects assigned by CEO and/or COO.  

2.  ROLES AND RESPONSIBILITIES

• Coordinate and schedule meetings, appointments and interviews for COO.
• Prepare and distribute meeting agendas related documents as well as write notes of meetings.
• Maintain the filing system and records and ensure timely retrieval of such files and records as and when required.
• Maintain private and confidential files for the CEO’s and COO’s Office.
• Assist in the organization’s events and projects as and when required.
• Cover the duties of CEO’s Executive Secretary during his/her absence.
• Consolidate and maintain depository of MOUs and Service Agreements across the organization.
• Assist the manager in charge for Business Continuity Planning related work and trainings.
• Perform any other duties as may be assigned by CEO and/or COO from time to time.

Job Requirements

• Higher NITEC or ‘A’ Level or Diploma
• 3 to 5 years of relevant working experience in providing administrative support.
• Secretarial experience is an advantage. 
• Proficient in Microsoft Office application.
• Possess good interpersonal, organizational and communication skills.