Executive Assistant, Learning Development

Job Responsibilities

BROAD FUNCTION

To support employees’ training and learning initiatives, maintain good records and other talent development programmes managed by the department.

ROLES AND RESPONSIBILITIES

Training

• Maintain good records of employees training programmes.
• Registration of employees, tracking of courses and processing of payments.
• Data entry of courses in ILTC portal.
• Maintain Ren Ci Hospital’s organisation account in external portals such as AIC, polytechnics and universities for the purpose of registration of employees and claiming of funds.
• Collation of training records and generation of training reports.
• Tracking of employees for orientation programme and ensure that all presentation materials are updated.

Programmes and Initiatives   

• Sponsorship: Support in preparing sponsorship documents and contacting the parties for signing.
• Internship: Support in updating the school’s portal for internship, liaise with applicants for documentation and follow-up on administrative duties of onboarding the intern with access pass, etc.
• Learning Journey and Other Programmes: Support in booking of rooms, coordinating calendar invites and other logistics to ensure the programme runs smoothly.
• Honorarium and Conflict of Interest
• Process documents and prepare for pay out of honorarium to employees.
• Keep track of documents for conflict-of-interest declarations.  
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Other Duties 

• Support the HR team at events, ceremonies and team activities.
• Support the department on administrative duties such as logistics and printing of documents for projects.
• Any other duties as assigned.

Job Requirements

• Min GCE O Level Pass Certificate or NITEC Certificate.
• At least one year of relevant experience in administrative and support roles.  
• Meticulous to details, organised and have the resilience to meet strict deadlines to deliver on time.
• Strong interpersonal and communication skills.
• Proficient in Microsoft Office. Good knowledge of Excel (V-lookup and Pivot Tables) is an advantage.
• Self-motivated and resourceful.
• Ability to interact with employees at all level.
• Good team player and professional at all times.